[ROBINS] Admin to Store Manager

Administrative task:

· Support of the Store Manager’s diary and appointments.

· Liaise with relevant individuals, external organizations etc. to arrange meetings, prepare agendas

· Tabulate and retrieve Store Manager’s official expenditures and claims.

· Arrange local transportation when necessary.

· Be in charge of uniform distribution and collection for store staff.

· Arranging the taxi cards and following up monthly receipts from users and taxi companies.

· Update sales reports from stores and report to Store Manager daily, weekly, monthly.

· Translate documents from Vietnamese to English and vice versa.

· Follow up monthly expense of stores: telephone, internet, drinking water…

· Make purchase order and payment request: telephone, internet, drinking water…

· Calculate incentives for all staff based on KPI monthly.

· Follow up and make registration for parking card.

· Make name card for new staff.

· Follow up and transfer documents from Head office to Robins Office.

· Other duties as assigned.

Purchasing management:

· Develop criteria and to evaluate the key suppliers by yearly for long-term cooperation.

· Search and evaluate suppliers (based on cost, quality, service, availability, reliability).

· Implement the purchasing strategy & make sure it integrates with other goals of other departments.

· Negotiate price purchase price and obtain better purchase condition for Company.

· Be responsible for quotations, contracts approval, payments, goods quantity and quality check.

· Be responsible for internal/external reports if any.

HR Supports:

· Register Finger Print for new staff

· Check time attendant record of staff

· Support HR to deliver HR documents to employee

Other tasks assigned

· College degree, preferably in Business Management, Social Science or related fields.

· Good English communication skills

· Minimum 2 year experience in the same position with a positive attitude.

· Good knowledge in procurement procedures.

· Good communication and interpersonal skills.

· Able to handle various task with minimum supervision

· Good problem solving skill.

· Ability to work under high pressure

· Integrity, Responsibility, Team work, Problem Solver

· Working time Monday To Saturday: 8hours/day